Residential Conveyancing Assistant

Pyramid8 are currently working closely with our new client based in Bradford. Our client is a well established professional firm.  Due to expansion our client is now looking to recruit a full time Residential Conveyancing Assistant to work full time Monday to Friday 35 hours per week 09:00-17:00.

Summary of the role

To provide administrative support to the Conveyancing team to assist them in the process of a varied caseload of sale and purchase transactions.

The role:

Opening new files and inputting new instructions onto the Case Management system (Leap) and producing the relevant letters, emails, and documents

Processing client instructions, ID, proof of address and source of funds in line with the firms AML protocol             

Updating the Case Management system in accordance with department procedures as the matter progresses including client and lender portals

Issuing contracts on sale files and assisting in dealing with replies to enquiries raised by a buyer’s solicitor

Ordering searches

Dealing with exchanges and related paperwork

Setting up and dealing with sale and purchase completions to include pre completion search requests and certificate of title submissions.

Obtaining redemption figures on sale files.

Issuing Mortgage reports to clients

Issuing Search reports to clients

Dealing with incoming post where appropriate

Dealing with client and estate agents telephone enquiries where experience allows

Filing, billing, photocopying, and file closing as required

General administration duties for the department as required

The candidate:

Experience is essential with ideally 3 years’ experience gained within a residential conveyancing department.

Proficient IT skills with experience of a case management system, lender, and Land Registry Portals.

Literate and numerate

Ability to work accurately in accordance with the requirements of the team

Ability to deal with enquiries in a customer-friendly and effective manner

Ability to work under pressure

Ability to prioritise workload and meet tight deadlines

A flexible and adaptable approach to work

Ability to work on own initiative & as part of a team

If you would like to work a professional firm, please forward your up to date CV for consideration